SUMMER 2025 STAFF & VOLUNTEER FORMS
INSTRUCTIONS:
These forms should only be completed by staff and volunteers who have received contracts for summer 2025. Unfortunately, we are not able to offer positions to every applicant.
Forms should be printed, signed, scanned as PDF and uploaded using the green “Upload Completed Forms” button. Please do not upload photos of forms – They must be PDF’s. If you do not have access to a scanner, you can use a scanner app on your phone to take a photo of each form and convert it to a PDF.
All forms must be submitted by Friday, May 23.
(Volunteers may have until Friday, May 30 to submit CPS Background check notarized form)*
VOLUNTEERS:
FINGERPRINTING:
Every Kayitz volunteer must be fingerprinted if you have not already done so for Kayitz, Machane TBA or Gan Ami.
Make a fingerprinting appointment at one of the American Identity Solutions (AIS) locations on a day and time of your convenience here. The reason for fingerprinting is “Child Care”
Bring with you to the appointment:
- A form of government identification such as a driver’s license or passport. If you do not have either, then your birth certificate and a school ID with a photo are sufficient.
- Your Social Security number (the actual card is not needed)
- The “Invoice Form” below:
*NEW – CHILD PROTECTIVE SERVICES (CPS) BACKGROUND CHECK:
Every volunteer must now complete a CPS background check. Please review instructions and upload the notarized form by May 30. This is not the same as Fingerprinting.
Temple Beth Ami will receive the results of your fingerprinting and CPS background check, and they will be stored in your confidential staff file in the Machane TBA/Kayitz office.
PAID STAFF:
FINGERPRINTING:
Every Kayitz staff member must be fingerprinted if you have not already done so for Kayitz, Machane TBA or Gan Ami.
Make an appointment with American Identity Solutions (AIS) at one of their locations on a day and time of your convenience here. The reason for fingerprinting is “Child Care”
Bring with you to the appointment:
- A form of Government Identification (Driver’s license or passport)
- Your Social Security Number (the actual card is not needed)
- The “Invoice Form” below
Temple Beth Ami will receive the results and they will be stored in your confidential staff file in the Machane TBA/Kayitz office.
CHILD PROTECTIVE SERVICES (CPS) BACKGROUND CHECK:
Every staff member must complete a CPS background check if you have not done so for us already:
MINORS WORK PERMIT:
If you are paid staff under the age of 18, you must complete the Minors Work Permit application every year.
– For “Type of Business” select “Arts, Entertainment and Recreation”
-Click “submit” when complete.
-Print the completed work permit, sign, scan and upload to us with the rest of your forms using the green upload button at the bottom of this page.
PAYROLL FORMS:
- Required only if you have never been paid through payroll by Machane TBA, Kayitz, or Gan Ami before.
- To initiate this process, an email will be sent to you at the email address you entered on your Kayitz application. The email will come from “mystaffingpro.com” with the subject “Please Complete New Hire Paperwork”. It will include a link to set up an account with Paychex and complete your new hire and payroll forms online. This will include setting up direct deposit. Please keep an eye out for this “New Hire Paperwork” email and complete it as soon as possible.
- As part of the payroll process, you are required to provide forms of ID for your I9. Read here about the different forms of ID that are acceptable, and scan and upload them with your staff forms.
Contact Kayitz Supervisor, Alyssa Katon, with any questions.